A scan button has been prefabricated for illustration within the documentation. The settings of the job button are opened with the right mouse button. The content, scan parameters and the name of the job button can be adjusted at any time. In this case we take the scanner button "3 SmartCapture" as an example.
In general, various export options can be selected in this menu. To activate SmartCapture, however, the folder settings must be selected.
Here we have many different options at our disposal. Within the marked line you can determine in which file path the scanned documents will be saved.
If we want the file explorer to open after the scanning process is finished, we can activate this here.
Printing the documents is also possible.
In the highlighted option we can select different applications, among which SmartCapture can also be selected.
Here we scroll down until we find SmartCapture and select this as we want the application to open after scanning the documents.
We can determine the "Application Label" with the help of this option.
A very important setting can be found in the "Training Mode". This should be switched on because document types are automatically recognised by training in SmartCapture.
The name of the output folder can be defined here, which lies within the previously set file path.
First, you will be provided with a trial version, which will expire after one month. For further options we go to "Activation".
If you already have a licence, you can enter it here. However, if you wish to purchase one, you will be redirected to the Plustek website to purchase your desired offer.
In the export settings we can now navigate to the scan settings.
In addition to many different scanning parameters, we have the option "Format".
Here we can select different file formats that concern our document. To switch on OCR recognition, we select "Multi-Page PDF (Searchable: English)" or "PDF (Searchable: English)".
Here "Plustek OCR" must be selected so that the characters of the documents can be read. We can select this with the help of the marked selection symbol.
We can also select the preferred language.
Multiple selection is also possible.
Now that all the settings for SmartCapture have been made, we can put our documents into our scanner. In the example, the SmartOffice PT2160 from Plustek is used.
To start the scanning process, we can select the button with a left click in the SmartScan app or we press the corresponding button on the scanner.
As soon as all documents have been scanned, the scan menu opens. Here, the documents can be subsequently adjusted. As soon as all adjustments have been made, we can press "Next".
The OCR read-out process now begins, during which the data of the documents is read out.
