MobileOffice S410

Accounting practices rely on paper documents and processes.  Paper documents are problematic for your business because they must be manually filed, cause office clutter, are difficult to find and share.  As your practice grows, so does your pile of paper documents and this causes you spend more time and money filing, retrieving and sharing these documents.

Audit worksheets IRS tax forms Evidential documents Proxy statements Correspondence Source documents Advisory letters Invoices Receipts

Plustek document scanners will help you organize and electronically file your paper documents.  Sharing documents with customers and colleagues becomes as simple as loading documents and pressing a button.  Imagine a clutter free office with no stacks of paper!  With a Plustek scanner, sharing and organizing your documents is simple!

Easy to Use:
Plustek scanners feature DocAction single touch scanning.    At the touch of a button, you can save a document to any one of up to nine different destinations including: folders on your PC or network, email, FTP or even your printer.  Thanks to the flexibility of DocAction and the industry standard TWAIN drivers that are supplied with Plustek scanners, you can scan directly into your accounting or document management application.

Built in image enhancement ensures the highest quality images with the least amount of work.  Documents are automatically adjusted for brightness, automatically cropped to the proper size and rotated.  The result is higher OCR accuracy and fewer rescans.

Flexible:
Digitized documents can be saved in many different formats including: searchable PDF, MS Office, TIF or JPG.  You can scan tabular data and edit it in Microsoft Excel.  You can scan and edit a paper documents in Microsoft Word and if you have standardized on PDF, you can save your documents in either searchable PDF or image only PDF format. 

Also, Plustek scanners come with a software bundle that includes: Optical Character Recognition (OCR), document management and business card reading software.

Searchable PDF:
All Plustek scanners will create searchable PDF files with the touch of a button.  Searchable PDF files make your information easy to find and share.  Any desktop search software can be used to quickly locate searchable PDF documents by searching by client name, tax ID number or any data on your paper documents.  No more miss filed documents!  Another benefit of using searchable PDF is document sharing.  PDF files can be read on all computer and mobile platforms including Windows, Mac, Unix, Linux, Android, Windows Mobile, and Apple iOS (iPhone, iPad, iPod). 

In the paper world, when a patient checks in with the front desk department, the receptionist has to leave his/her desk to make photo copies for the patients' identifications and insurance cards. Staff in hospitals and clinics are overwhelmed by diverse paper documents such as insurance forms, patient documents, lab requests, referral letters, EOBs, etc. The billing department staff rummage through paper files to find insurance claims, denied claims or late payments from the healthcare payers.

Are those scenes familiar to you?
Appropriate deployment of scanning and imaging is essential to address the paper-to-digital challenges in healthcare environments. Whether looking for scanning solutions for the front desk, point of care, back office accounting and patients' medical record management, Healthcare groups can choose from a range of portable, mobile, workgroup, and departmental scanners from Plustek.
Plustek scanners, ranging from small sheetfed to desktop flatbed with automatic document feeder, meet diverse card and document capture needs of the healthcare industry. All Plustek scanners connect to notebook or desktop computers via a USB port and are delivered with the industry standard TWAIN drivers, offering easy integration and compatibility with your healthcare software applications. As the leading global scanner manufacturer with two decades of expertise in scanner hardware design and software/firmware development, Plustek is able to deliver scanners featuring high throughput, functionality, flexibility, reliability and competitive pricing.

Plustek scanners reduce registration time, automate your data entry, improve data accuracy, speed up claim processing and meet the compliance requirements (HIPAA, Sarbanes-Oxley, and others).  Whether it is an admissions process, patient records or a doctor's office environment, Plustek scanners make short and easy work out of converting paper into digital documents filing. Plustek healthcare solution scanners offer the optimal value and performance.

Your business depends on data; a lot of it is on paper. Plustek scanners enable drivers to scan transportation documents at their source, in the truck cab or anywhere a laptop or portable computer can be used.

• Delivery receipts
• Bills of lading
• Invoices
• Timesheets
• Receipts
• Logs
• Trip reports
• Mileage reports

Capturing critical documents quickly at their source reduces business cycle times and improves payment times. Proof of delivery information can be provided in minutes instead of days. Errors normally caused by manual data entry are reduced. Mailing costs can be eliminated.

Low Cost Vet Mobile Provides High-Volume Curbside Veterinary Services in NYC using Plustek’s MobileOffice S420

Founded in 2009, Low Cost Vet Mobile is a mobile veterinary hospital that provides low-cost, high-volume services to the New York City area, including the five boroughs. Low Cost Vet Mobile employs a total of eight veterinarians. The mobile MASH hospital operates with a four or five person crew which includes at least one veterinarian and one veterinary technician. Each unit services about 40 appointments per day.

Before using a mobile scanner, Low Cost Vet Mobile kept full medical charts in the van for every appointment they made throughout the day and the van was quickly running out of room. Another problematic situation involved the long process of paperwork that needed to be sent to veterinary laboratories and hospitals for blood tests, medical records, and to schedule surgeries. Papers were not sent until the end of the day when the team arrived back to the main office to scan and email them, thus lengthening the process and time to when surgeries were scheduled.

Two years ago, Low Cost Vet Mobile decided to solve these problems by buying a Plustek MobileOffice S420 mobile scanner to go paperless. By using the MobileOffice S420 scanner, the Low Cost Vet Mobile team is able to provide its services more efficiently and effectively. They are able to scan their paperwork at 12 pages per minute using Plustek’s MobileOffice S420. Scanned paperwork can be now be emailed immediately from the van; eliminating their older problem when paperwork was not sent until the day’s end.

The Plustek MobileOffice S420 is a small, lightweight scanner that takes up very little room in the van. Eliminating the need for piles and piles of files creates more usable room in the van as well.

Vibration from a moving van is a huge factor for a business that operates on the road. Plustek’s mobile scanners have proven effective despite the vibration issues. The Low Cost Mobile Vet team not only scans documents, but they are able to use as the MobileOffice S420 as a copy machine and attach the documents to emails from the road.

Designed with the reliability demanded by business users, and a price point attractive to home users, the second generation mobile scanners are powered by the USB and do not require external power. With the touch of a button, users can scan information directly to a laptop. It also features advanced image processing that allows the user to scan mixed sized documents with no adjustments. Images are automatically straightened, rotated and adjusted for exposure with no manual intervention. The result is more accurate Optical Character Recognition (OCR) and fewer pages that need to be rescanned. The included software productivity suite allows the user to easily create and manage searchable PDF’s. Industry standard TWAIN drivers combined with TIF, JPG, PDF and Microsoft Office file formats ensure compatibility with thousands of scanning and imaging programs. The MobileOffice S420 features a faster 12ppm scan speed, embossed card scanning, an office docking station, may be shared between two PCs, and is Energy Star compliant.