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SmartOffice PS4088UH

The Plustek SmartOffice PS4088U is a departmental-class document scanner capable of simplex and duplex scanning. With a built-in auto-document feeder, it is extremely efficient in performing duplex scans of a stack of double-sided documents. In simplex scan mode, the PS4088U can scan up to 40 pages per minute, and in duplex mode, 80 images per minute. The auto-document feeder, meanwhile, has a cavernous 100-sheet capacity. All these features make the Plustek PS4088U scanner an essential part of every digital office.


Features
Specification
Software
Solutions
Downloads
Accessory


  Plustek SmartOffice PS4088U Comes with 3-Year Warranty!

 

Robust Paper Handing

Combining fast document feeding with the advantage of robust paper handling, the SmartOffice PS4088U is an ideal choice for workgroups who have a demanding workload and limited budget. Plastic and other rigid cards such as ID cards, Drivers Licenses, Membership Cards and Insurance Cards as well as long documents up to 200” are scanned without additional adjustments or additional set up. The advanced image processing and a high daily duty cycle all add up to the perfect departmental scanning solution for document management, content management and forms processing applications. The SmartOffice PS4088U also features auto wake up that enables users simply to place paper in the scanner to wake the scanner up from sleep / stand-by mode.

Intelligent Misfeed Function

With the built-in ultrasonic multi-feed detection capability, the SmartOffice PS4088U scanner prevents multi-feeds by checking the thickness of documents and detecting overlapping pages. When a multi-feed is detected, the scan halts and a warning message is displayed. This feature is turned on by default so that it automatically improves the scanning experience and results. However, when scanning papers with labels, sticky notes, taped receipts or plastic cards, the ultrasonic function can be turned off to prevent false detection.

Exceptional Productivity

Operation of the PS4088U is simple with Plustek’s exclusive software application DocAction. Users need only to properly place the document on the scanner and press the “Scan” button. What’s best is that the scanned image can then be sent directly to your desired destination application.

Environmentally Responsible and Energy-Saving

The SmartOffice PS4088U is also eco-friendly. In standby mode, power consumption is less than 0.5 watts. In operation, power consumption is less than 24 watts. In addition, it meets the ErP and Energy Star standard certification, WHEE and RoHS standards.

Features

The SmartOffice PS4088U has following features:  
 

 

● Auto Threshold
Automatically thresholds the current image into a binary black and white image.

 

 

● Auto Rotate
Automatically rotates document based on the contents of the document.

 

 

● Auto Crop & Deskew
Automatically straightens and crops image to the documents actual size.

 

● Auto Mode
Automatically detects document color and scans document in color, grayscale or black & white mode.
● Multi-Image Output
Scans and saves documents in 2 or 3 modes at same time.
● Color Dropout
Removes red, green or blue color when scanning forms.
● Blank Page Removal
Automatically removes blank pages without manual editing.
Image SensorCCD Sensor x 2
Light SourceLED
Optical Resolution600 dpi
Hardware Resolution600 x 600 dpi
ADF Capacity 1. 100 sheets (A4/ Letter, 70 g/㎡ or 18 Lbs)
2. 30 sheets (Business Cards)
3. Plastic Card, Max. thickness under 1.2 mm.
Note: Maximum ADF capacity varies, depending upon paper weight.
Scanning Speed ( ADF )40 ppm/80 ipm (grayscale mode, 300 dpi, A4 Portrait)
40 ppm/80 ipm (B&W mode, 300 dpi, A4 Portrait)
40 ppm/80 ipm (color mode, 200 dpi, A4 Portrait)
30 ppm/60 ipm (color mode, 300 dpi, A4 Portrait)
Note: Results may vary depending upon your scanning application, computer processor and system memory.
Scanning Area (W x L)Max: 216 x 5080 mm (8.5” x 200”)
Min: 13.2 x 13.2 mm (0.52” x 0.52”)
Acceptable Paper Sizes (W x L)Max: 244 x 5080 mm (9.6” x 200”)
Min: 50.8 x 50.8 mm (2” x 2”)
Acceptable Paper Weight (Thickness)40 to 220 g/㎡ (10 to 58 Lbs)
Multi-feed DetectionWith ultrasonic technology
Daily Duty Scan ( Sheets )4,000
Roller Lifetime (Scans) 300,000
Pad Lifetime (Scans) 50,000
Action Button4 Buttons: Up, Down, Scan, Standby
9 function keys are all customizable.
Power Supply24 Vdc/ 1.25 A
InterfaceUSB 2.0
Net Weight2.7 Kgs (5.95 Lbs)
Dimensions (W x D x H)318.7 x 230.7 x 228.3 mm (12.55" x 9.08" x 8.99")
ProtocolTWAIN Compliant
OSWindows XP / Vista / 7 / 8 / 10
Hardware RequirementsPentium IV 2.0 GHz processor (Pentium IV 3.0 GHz processor recommended)
CD-ROM Driver
One available USB Port (USB 2.0 recommended)
1GB RAM or higher recommended
800 MB free HDD space (1 GB or larger recommended)
OptionOpticSlim 1180
Plustek DocAction

Button utility to simplify document scanning. DocAction enables you to specify your personalized scanning configuration settings and scan documents with the touch of a button. Scanned documents are automatically sent directly to Printer, Email, Folder or FTP. DocAction also enables you to scan directly to many imaging and document management applications. DocAction saves scanned documents in all common imaging formats including: JPEG, TIFF, and PDF.

Videos:

Set your preferences of advanced functions of Removal Blank Page, Image Edge Fill and Remove Punch Holes.
Plustek DocTWAIN

Industry standard TWAIN drivers ensure compatibility with thousands of image enabled applications including: document management, document capture, enterprise content management, forms processing, photographic imaging and image management applications.


ABBYY FineReader Sprint

Unlocks the data inside paper-based documents, images and PDF files with enhanced accuracy that eliminates the need for retyping and reformatting. Tool that increases your productivity and efficiency which comes with simple user interface and supports recognition up to 183 languages. Great features include:

  • Convert scanned document and images into Microsoft Word, Excel, searchable PDF and other formats.
  • Superior recognition accuracy & layout retention in 183 languages
  • One-click smart conversion for easy access – no learning curve
  • Multi-language recognition with automatic language detection
  • Instant on-screen OCR and capture with bonus ABBYY Screenshot Reader
  • State-of-the-art ADRT (Adaptive Document Recognition Technology) technology precisely preserves document formatting and style
NewSoft Presto! PageManager 9 SE
Presto! PageManager 9 is easy-to-use, front-end client software that handles all your documents. Capabilities include: capturing, previewing, converting, and delivering all your paper and electronic documents to a designated location. It lets you drag & drop to stack or merge files, or use the embedded Optical Character Recognition (OCR) feature to convert files to searchable PDF.
  • Convert various document and image files to your favorite file formats, such as converting PDFs into fully formatted RTF, HTML, or Text.
  • Create and edit PDF files - You can save or print document to PDF formats. Also able to merge and split PDF files.
  • Use the Document Pallet - Simply drag files from one or more folders to convert them to a single PDF file and deliver it to an e-mail program or a printer in one step--without creating duplicate files.
  • Manage your files in public cloud services at ease – Simply drag and drop files to DropBox, SkyDrive, Google Drive, Evernote or Facebook within PageManager after editing your files with notes, highlights, annotations, or converting files to searchable PDF.

Compatible Scanners

Plustek ezScanCenter software is ideal for environments where an easy to use, flexible scanning application is needed. Compatible scanners include Plustek: SmartOffice PS396, PS406, PS406U, SN8016U, SC8016U, OpticBook A300 and 4800.

Plustek ezScan Center Software is included with the following

  • Scans speed up to 40ppm/80ipm (200dpi, grayscale, A4)
  • Integrated easy to use 10” wide touch screen display
  • Built in ultrasonic multifeed detection
  • 75 sheet ADF capacity
  • LED light source for eco-friendliness and time efficiency
  • Scans A4 size document at 300 dpi color mode in 3.2 sec
  • Plustek's patent pending SEE™ (Shadow Elimination Element) Technology to eliminating the book spine shadow and text distortion
  • Scans an A3 size document in 2.4 seconds
  • Plustek's patent pending SEE™ (Shadow Elimination Element) Technology to eliminating the book spine shadow and text distortion
  • Adds functionality and flexibility to select Plustek scanners.
  • Cost effective solution when used with your existing all-in-one touch screen PCs or tablets.

Education - Library

The UNIVERISTY OF KANSAS SCHOOL OF MEDICINE

ON SALINA CAMPUS GOES GREEN WITH HELP FROM PLUSTEK’S ST BOOKSCAN CENTER

Plustek Helps Medical Campus achieve its Goal to Go Digital

 

The University of Kansas School of Medicine-Salina opened in July 2011 as an innovative medical education program designed to address the shortage of rural doctors in the United States. The goal of the program is to attract medical students with a strong interest in practicing rural medicine and encourage them to stay and build their own practices in rural areas after earning their degrees and completing their residencies. The new campus’ curriculum is tied to the classroom offerings at the KU Medical Center’s campuses in Kansas City and Wichita. The learning process relies heavily on video-conferencing, with students in Salina participating in lectures with their peers in other cities and receiving many of their lectures via podcast.

To keep the program functioning at its highest potential, Salina campus leaders decided that the best way to streamline costs was to go green by using products such as scanners that are more cost-effective than printers and reduce paper waste.

School administrators reviewed their options and were leaning toward a large and expensive book scanner that had been used with great success on another campus. Before deciding on purchasing it, they were introduced to Plustek’s ST BookScan Center, which offered features similar to the larger scanner but was more cost-effective. Because of its size and price point, KU School of Medicine-Salina administrators opted for the ST BookScan Center. They believed the ST BookScan Center was a good match for the school’s highly computerized curriculum. School administrators believe the medical students will find it more suited to the electronic delivery of course materials than a traditional copier. 2

“We’re hosting a new generation of students who are much more comfortable and tech-savvy than ever before, so I’m sure they will think of endless ways to use the scanner in ways we haven’t even discovered,” said Lucy Kolhoff, senior coordinator, KU School of Medicine, Salina campus. “Because of the distance from the main school, our campus uses digital methods of communication, so the ST BookScan Center works well with what we’ve been trying to create, which is a highly accessible place to learn and retrieve information quickly.”

Currently, Kolhoff is using the ST BookScan Center for archiving and digitizing documents that are easily sent to the main campus. The scanner is located in an accessible spot that allows medical students to readily scan library materials to thumb drives and emails as well. Kolhoff believes that the Plustek ST BookScan Center would be ideal for businesses and educational facilities that rely heavily on paper and toner but want to go green. Kolhoff said that its user-friendly software made the ST BookScan Center simple to understand and easy to use.

An ideal alternative to the copier, the Plustek ST BookScan Center can scan books and large format documents to a USB flash drive, shared network folder, FTP site, email address or even a printer. The system is easy to use and does not require user training. Prompts on the touch screen display guide users through the scanning process and enable them to save books, bound materials and documents in a variety of formats including searchable PDF. The ST BookScan Center was created based on the concept of book preservation, digitization of content and sharing of the book electronically. It can scan up to A3 size page (12” x 17”) in just 2.4 seconds. Thanks to Plustek’s patent pending SEE technology, spine shadows and distortions are eliminated and thick books are scanned without unbinding or dismantling making it a perfect solution for digitizing precious and valuable books and documents. The optional coin-op/card-op payment system can be added for organizations that want to generate revenue from the use of the system. 


Education - Classroom

General Education and Special Education Classrooms

  • Scan and email class materials and tests to support remote and distance learning programs.
  • Scan and email class materials to tutors.
  • Create PDF, MS Word, MS Excel, Word Pro, WordPerfect files of student term papers and projects.
  • Email student work examples to parents and other teachers.
  • OCR and create editable electronic copies of paper documents.
  • Can be integrated with optical mark recognition (OMR) software or applications (upon request). 
  • Scan optical mark recognition (OMR) tests and forms.
  • Easily scan book pages or other bound material for classroom presentation or student resources.
  • Home Tutors can scan and submit students' tests and reports from the tutoring location site.
  • Scan photographic slides and film strips for classroom presentation.
  • Create MP3 files from books to support adaptive reading assistance programs.
  • Create MP3 files from books or paper documents for visually impaired students.

Education – Administrative Offices
  • Save general business documents as PDFs
  • Digitize student records to comply with FERPA.
  • Create electronic copies of employment applications
  • Digitize and email paper documents to district offices and other administrators.
  • Input paper documents to student information systems.
  • Create electronic copies of student records.
  • Email paper documents to teachers, parents and administrators.
  • Save an electronic record of permission slips.
  • Digitize and email hand written meeting notes at the site of the meeting.

Social Assistance - Goodwill Industries of NY

The Plustek SmartOffice PS286 Plus scanner helps Goodwill go digital

Located in the heart of Astoria, Queens, NY, Goodwill Industries of Greater NY and Northern NJ, Inc.® offers workforce development services, youth and community programs and retail and business opportunities to diverse populations across the region. In 2009, Goodwill Industries of Greater NY and Northern NJ helped more than 164,000 people search and train for careers in industries such as banking, IT and health care, to name a few — and get the supporting services they needed to be successful, such as English language training, additional education, or access to transportation and child care. More than 13,000 people obtained meaningful employment in 2009 through their participation in Goodwill programs. The investment to support this initiative was $28 million in government grants and fees for employment services. These people were placed in competitive employment and went on to earn $274 million in their first year of work and paid $54 million in taxes. The savings in public assistance to taxpayers was $107 million. That is a ROI of $407 million in salaries and wages - a meaningful contribution to their communities as productive, tax-paying citizens.

To keep the organization functioning at its highest potential, Goodwill uses over 100 Plustek SmartOffice PS286 Plus scanners at sites scattered over the New York metro area, by job coaches, counselors, assistants and even the receptionists. The receptionist scans the clients Goodwill issued ID cards when they arrive at the facility; the counselors scan any paperwork that the client has that proves they worked, attended training or applied for jobs over the previous week; and assistants scan forms that the clients fill out as part of their job coaching and counseling. It is estimated that the scanning volume of the Goodwill New York metro offices is nearly 1,000 pages a day on some devices – keeping the organization efficient and streamlined.

"We are very happy with the performance of the scanners, and will be buying more in 2011," said Andre Bromes, Chief Information Officer for Goodwill Industries of Greater New York and Northern New Jersey. "So far, we have not had any scanner failures and the ROI on the scanners is beyond our expectations."

Bromes says the combination of the price-point and functionality of Plustek’s PS286 Plus increased efficiencies contributed (among other things) to the rapid ROI on their Welfare to Work project – just 45 days! A higher priced scanner would have limited these Goodwill facilities from scanning all of their paperwork at their desks. Each counselor needs their own scanner, which helps them to scan client documents without having to leave their desk area and leave the conversation with the people they are working with – which increases the number of clients each counselor can see a day thereby increasing efficiencies.

An ideal solution for small businesses, the Plustek SmartOffice PS286 Plus is a compact, high-speed desktop scanning solution that effortlessly converts paper into digital files. Despite its small size, the PS286 Plus offers industry standard TWAIN and Windows® WIA drivers you can be assured of compatibility with virtually any imaging software. The convenient, programmable DocAction Single-Touch function button permits users to pre-set nine customized functions for different scanning jobs. Users can create searchable PDFs, scan to e-mail, OCR, or file documents by simply pressing a button. The SmartOffice PS286 Plus is bundled with a powerful suite of software applications and includes advanced features such as blank page deletion, color dropout for forms, auto-crop and de-skew to enhance image quality, increase OCR accuracy and reduce rescans.


Finance - Accounting

Accounting practices rely on paper documents and processes.  Paper documents are problematic for your business because they must be manually filed, cause office clutter, are difficult to find and share.  As your practice grows, so does your pile of paper documents and this causes you spend more time and money filing, retrieving and sharing these documents.

Typical Accounting Documents
Audit worksheets
IRS tax forms
Evidential documents
Proxy statements
Correspondence
Source documents
Advisory letters
Invoices
Receipts

Plustek document scanners will help you organize and electronically file your paper documents.  Sharing documents with customers and colleagues becomes as simple as loading documents and pressing a button.  Imagine a clutter free office with no stacks of paper!  With a Plustek scanner, sharing and organizing your documents is simple!

Easy to Use:
Plustek scanners feature DocAction single touch scanning.    At the touch of a button, you can save a document to any one of up to nine different destinations including: folders on your PC or network, email, FTP or even your printer.  Thanks to the flexibility of DocAction and the industry standard TWAIN drivers that are supplied with Plustek scanners, you can scan directly into your accounting or document management application.

Built in image enhancement ensures the highest quality images with the least amount of work.  Documents are automatically adjusted for brightness, automatically cropped to the proper size and rotated.  The result is higher OCR accuracy and fewer rescans.

Flexible:
Digitized documents can be saved in many different formats including: searchable PDF, MS Office, TIF or JPG.  You can scan tabular data and edit it in Microsoft Excel.  You can scan and edit a paper documents in Microsoft Word and if you have standardized on PDF, you can save your documents in either searchable PDF or image only PDF format. 

Also, Plustek scanners come with a software bundle that includes: Optical Character Recognition (OCR), document management and business card reading software.

Searchable PDF:
All Plustek scanners will create searchable PDF files with the touch of a button.  Searchable PDF files make your information easy to find and share.  Any desktop search software can be used to quickly locate searchable PDF documents by searching by client name, tax ID number or any data on your paper documents.  No more miss filed documents!  Another benefit of using searchable PDF is document sharing.  PDF files can be read on all computer and mobile platforms including Windows, Mac, Unix, Linux, Android, Windows Mobile, and Apple iOS (iPhone, iPad, iPod). 

Value:
Plustek document scanners document scanner are designed with the image quality, paper handling and reliability required by the most demanding business users but at a price point attractive to small office and SOHO users.  You can easily cost justify a scanner for each member of your firm.

Accounting - CPA

ACCOUNTANT FINDS GOING PAPERLESS USING PLUSTEK SCANNER MAKES GOOD ‘CENTS’

The Plustek SmartOffice PS286 Plus scanner helps CPA office manage tax documents

Tami Henry has been an accountant for 15 years, currently working at the offices of Terry M. Rabe, CPA.  Tami’s responsibilities include prepping the accounting documents for various small businesses during tax season, as well as handling tax returns and archiving all of the original documents filed. The job role requires her to ensure that all documents and records are saved and filed for review in an ongoing and timely manner. Her scanning duties become even more sensitive (and time intensive) when it is tax season (January 1st-April 15th).

 “Our offices recently implemented going paperless with all accounting services for several clients,” explained Tami. “We use the Plustek SmartOffice PS286 Plus on a daily basis to scan supporting documentation for tax returns and forms like W-2’s and 10-99’s. We no longer keep any paper files on the tax clients.”

 Tami uses the SmartOffice PS286 Plus with eFileCabinet software that offers solutions to store, share and protect their valuable and confidential business data assets.

Tami finds relief in a dedicated document scanning solution that is convenient, efficient and produces quality images. The Plustek SmartOffice PS286 Plus is a 25 page per minute, color duplex document scanner that features an integrated, flip out 50-sheet automatic document feeder (ADF).  The PS286 Plus can scan batches of mixed sized documents from business card sized up to 8.5 x 17” including embossed ID cards and driver licenses. 

 Tami appreciates how technologically advanced her office has become. “Right after I scan my pages, they are immediately displayed right up on my computer screen,” said Tami.  “The Plustek SmartOffice PS286 Plus and eFileCabinet software saves me time not having to go pull physical files, when I can pull it up with just a few clicks of my mouse.”

 Although Tami’s office also has a competitive brand scanner, she is happy with the Plustek scanner because of the quality and price. “The quality is comparable in the job both scanners do, no paper jams or mis-feeds, but the price of the competitive scanner is twice as much,” said Tami. “I would recommend the Plustek SmartOffice PS286 Plus scanner to CPA’s, accountants, and small businesses that have a need for wanting to save any documents electronically.”

 The Plustek SmartOffice PS286 Plus is an ideal solution for accountants, financial institutions, hospitals, law firms and small businesses. The Plustek SmartOffice PS286 Plus is a compact, high-speed desktop scanning solution that effortlessly converts paper into digital files.  The SmartOffice PS286 Plus offers industry standard TWAIN and Windows® WIA drivers so you can be assured of compatibility with virtually any imaging software or accounting software. The convenient, programmable Single-Touch function button permits users to pre-set nine customized functions for different scanning jobs. Users can create searchable PDFs, scan to e-mail, OCR, or file documents by simply pressing a button. The SmartOffice PS286 Plus is bundled with a powerful suite of software applications and includes advanced features such as blank page deletion, color dropout for forms, auto-crop and de-skew to enhance image quality, increase OCR accuracy and reduce rescans.


Healthcare - Medical Records

DOCTORS GAIN STIMULUS FUNDING AND SERVICE PATIENTS MORE EFFECTIVELY WITH MOBILITY AND AFFORDABILITY

The Plustek SmartOffice Scanners with AutoMED’s Hosted Software Solutions help doctors automate their workflows

In the technological era, everyone is using iPads and Smartphones to make their lives easier – including physicians.  The medical industry is typically bogged down with paperwork, but now more and more doctors, clinicians, administrators, and assistants are using scanners to bridge to paperless. 

Plustek’s SmartOffice PS286 Plus and the PS406U scanners are popular models in the medical industry because they are fast, light, mobile and take up very little space.  These scanners are able to quickly scan patient registration, medical records, insurance cards and identification cards, which are a very important part of the administrative and clinical process for hospitals and clinics.

For over 11 years AutoMED has delivered software solutions to hospitals and medical clinics.   AutoMED works with doctors to make their workday more efficient and effective.  Clinicians are often mobile, working between several clinics and need to keep their patient files and information paperless in a single location.  AutoMED and Plustek have partnered to provide effective and affordable paperless solutions to medical clinics and physicians. 

The American Recovery and Reinvestment Act of 2009 set aside nearly $20 billion in incentive payments for physicians who adopt electronic health record technology over the next five years. In order to qualify for the incentive monies, physicians must be using certified technology, allowing nearly every physician in America to gain up to $63,000 in incentives to switch to an electronic environment.  Plustek and AutoMED solutions make these recovery monies a reality for physicians. This has sparked incredible interest in going paperless and allowed Plustek and AutoMED to service this need.

“Clinician doctors often work at several different facilities and have to juggle their time and efforts running between offices,” said Joe Persky, vice president of AutoMED.  “Our focus is to provide solutions allowing for improved efficiency and increased productivity; the Plustek scanners keep them mobile and paperless without breaking the bank.  These scanners are light and rugged enough to withstand constant transport without failure; powerful enough to upload medical records in seconds; compact enough to fit in even the tightest workspaces and affordable enough to allow clinics of all sizes to benefit.” In fact Mr. Persky says prior to the Plustek option, “the average clinic was paying triple for scanners which were slower, heavier and bulkier.”

ABOUT PLUSTEK’S SMARTOFFICE PS286 PLUS:

The Plustek SmartOffice PS286 Plus workgroup class document scanner is designed with the image quality, paper handling and reliability required by the most demanding business users but at a price point attractive to home and SOHO users.  The small size and footprint of the SmartOffice PS286 Plus make it appropriate for office, front desk or portable scanning tasks.  With a 50 page automatic document feeder and 1500 page per day duty cycle, this scanner is built to scan documents in any application requiring frequent document and rigid card scanning.

ABOUT PLUSTEK’S SMARTOFFICE PS406U:

The Plustek SmartOffice PS406U departmental class document scanner is designed with the image quality, paper handling and reliability required by the most demanding business users.  At a scan speed of 40 pages per minute, the PS406U provides true departmental class performance yet is priced to offer outstanding value.  The 100-page automatic document feeder and 4,000 pages per day duty cycle features exemplify why these scanners are built to scan documents in any heavy usage application. 

The SmartOffice series from Plustek can be purchased from authorized resellers including AutoMed, DMRs, VARs, and distributors including NewWave Technologies, Ingram Micro and D&H.  For more information call (714) 670-7713, e-mail infousa@plustek.com or visit www.plustek.com/usa.

ABOUT AutoMED

AutoMED is a healthcare automation company founded in 1997 offering affordable opportunities for physician practices and mobile clinics to automate their practices. AutoMED also maintains a secured healthcare data center allowing clients ready and secured  access every aspect of their clinic from any location and via our portal allow their patients and other physicians secured access to vital information  Improving healthcare for all.

AutoMED solutions improves  the health of practices by taking care of its technical needs so they can focus on business and patient needs without worrying about software or hardware. AutoMED currently provides practice success to nearly one thousand physicians across the USA and Canada.

For more information on AutoMED and its family of ARRA certified solutions for medical offices please call (516) 369-7091 or via email at info@automationmedicine.com. More information is available on the web at www.automationmedicine.com or www.emr4you.com.


Healthcare - Dental Office

Hapy Bear Surgery Center Effortlessly Transitions to Electronic Health Records (EHR) by using the Plustek MobileOffice AD450

Plustek scanners help pediatric dental center to go paperless

Hapy Bear Surgery Center is a pediatric sedation dental office that provides general anesthesia to dental patients referred to them by over 200 dental offices.  Hapy Bear has been serving patients in the Central Valley of California since 1997. In 2010 they moved into a brand new, state-of-the-art surgery center that provides a spacious, comfortable, kid-friendly environment.

Pediatric sedation dentistry in a surgery center requires more paperwork than a normal dental office because treatment is both dental and medical. Jeremy Pierson, Chief Information Officer, started researching ways to better handle the paperwork and become compliant with Electronic Health Records (EHR) requirements stipulated in the Affordable Care Act.  After much research he decided to purchase four Plustek’s MobileOffice AD450 scanners. One of the primary deciding factors was the small footprint since there was limited space at the front desk and in the consultation and exam rooms.

The Hapy Bear facility now has 100 percent electronic patient records. While most dental/medical offices require rooms of shelving for paper files, they do not.

Before each procedure at Hapy Bear, pediatric patients and their parents are taken to a consultation room where they speak with the dentist and anesthesiologist, ask questions about the procedure, and complete and sign necessary paperwork. Since a signed copy of all the paperwork must be sent home with the patient/parent, a staff member used to have to run to the photocopier to make a copy for the parent.  This wasted time, was very cumbersome, and not very professional.  Now with small scanners in each room, identification cards, medical insurance cards, and all paperwork are instantaneously scanned into Hapy Bear's computer system and handed directly back to the parent.

Plustek’s TWAIN driver was another major selling point for the MobileOffice AD450.  The primary computer program than Hapy Bear uses is Dentrix and it required a TWAIN scanner to interface directly into its Document Center.  It only requires one click on the computer screen for the entire scanning process to complete eliminating the need for extensive staff training.

“Using the little Plustek scanners has solved several problems for us, including our space issues. We needed a small unit that could fit on a desk and be unobtrusive,” said Pierson. “Quick and simple scanning has also helped us significantly streamline our patient flow, helped us to become fully compliant with EHR requirements, and helps us project the image of the state-of-the-art, top of the line facility that we are.”

Becoming fully EHR compliant was an important step for Hapy Bear Surgery Center. They became eligible for the Medicare and Medicaid Electronic Health Record Incentive Program providing $21,500.00 per doctor to help cover the costs of converting to the EHR system. They will also be eligible to receive $8,500.00 per doctor each year for the next 5 years as they show meaningful use of their EHR system. The Plustek scanners form an integral part of that system.

There can be a lot of anxiety felt by parents when taking their child to a sedation dental office. Parents want to be assured that their child is being treated in a well-run, state-of-the-art facility that meets the highest standards of State and Federal compliance. By using the Plustek’s MobileOffice AD450 scanners, Hapy Bear surgery continues to provide a smooth and seamless experience to their patients, while assuring the parents that the highest standards of care are being met and surpassed.

The MobileOffice AD450 Scanner is one of the few mobile scanners on the market with an Automatic Document Feeder and the ability to run on USB bus or AC power, making it ideal for anywhere, anytime scanning.  The AD450's small footprint and its ability to scan rigid cards including insurance cards, credit cards, and membership cards make the AD450 ideal for front desk applications.

For more information call (714) 670-7713, e-mail infousa@plustek.com or visit www.plustek.com/usa.

 


Healthcare - Hospital

In the paper world, when a patient checks in with the front desk department, the receptionist has to leave his/her desk to make photo copies for the patients' identifications and insurance cards. Staff in hospitals and clinics are overwhelmed by diverse paper documents such as insurance forms, patient documents, lab requests, referral letters, EOBs, etc. The billing department staff rummage through paper files to find insurance claims, denied claims or late payments from the healthcare payers.

Are those scenes familiar to you?
Appropriate deployment of scanning and imaging is essential to address the paper-to-digital challenges in healthcare environments. Whether looking for scanning solutions for the front desk, point of care, back office accounting and patients' medical record management, Healthcare groups can choose from a range of portable, mobile, workgroup, and departmental scanners from Plustek.
Plustek scanners, ranging from small sheetfed to desktop flatbed with automatic document feeder, meet diverse card and document capture needs of the healthcare industry. All Plustek scanners connect to notebook or desktop computers via a USB port and are delivered with the industry standard TWAIN drivers, offering easy integration and compatibility with your healthcare software applications. As the leading global scanner manufacturer with two decades of expertise in scanner hardware design and software/firmware development, Plustek is able to deliver scanners featuring high throughput, functionality, flexibility, reliability and competitive pricing.

Plustek scanners reduce registration time, automate your data entry, improve data accuracy, speed up claim processing and meet the compliance requirements (HIPAA, Sarbanes-Oxley, and others).  Whether it is an admissions process, patient records or a doctor's office environment, Plustek scanners make short and easy work out of converting paper into digital documents filing. Plustek healthcare solution scanners offer the optimal value and performance.

Plustek's Patient Registration Desk and Mobile Solutions for Quick Scanning Anytime, Anywhere
In the patient registration area, Plustek scanners are used to scan and digitize: insurance cards, driver's licenses, corporate ID cards, credit cards, business cards, HIPAA forms, patient documents, payment checks, receipts, medical prescriptions, claim documents, invoices.
This series of Plustek scanners feature small footprint and high versatility. They fit neatly into your limited front desk space or a point of care mobile cart. Workers are more productive because the scanners can easily fit into their existing work environment. Their portability allows these scanners to be used at the point of patient intake or patient care.

Logistics - Transportation

Your business depends on data; a lot of it is on paper. Plustek scanners enable drivers to scan transportation documents at their source, in the truck cab or anywhere a laptop or portable computer can be used.

Typical documents include:
  • Delivery receipts
  • Bills of lading
  • Invoices
  • Timesheets
  • Receipts
  • Logs
  • Trip reports
  • Mileage reports

Capturing critical documents quickly at their source reduces business cycle times and improves payment times. Proof of delivery information can be provided in minutes instead of days. Errors normally caused by manual data entry are reduced. Mailing costs can be eliminated.


Legal - Law firms

Legal - Law firms (A300)
Court Clerk Brings an Era of Efficiency to a Paperwork-Laden System

The Plustek A300 GreenScan System
Copies, scans and prints ledger size – making legal and archiving work effortless

The Plustek A300 GreenScan System is an ideal solution for libraries, schools, graphic designers, publishing companies, hospitals, law firms, court houses and financial institutions. The Plustek A300 GreenScan System scans thick books without unbinding or dismantling them, making it a perfect solution for digitizing and preserving precious and valuable books. Particularly useful with bound materials, the Plustek A300 GreenScan System also includes a patented design that eliminates the book spine shadow and text distortion of traditional book copying and scanning. Plustek’s patent-pending SEETM Technology (Shadow Elimination Element) combines a patented lamp light with a special edge design that allows the scanning module to scan right up to where the book spine is placed. This clever design avoids the need for a large, expensive overhead scanner or complicated image-editing software.

  • Industry: County Government
  • Organization: County Court System, Franklin County, LA
  • Challenges: Scanning aged, bound county records without damage and capturing complete pages up to the book spine.
  • Solution: Plustek A300 GreenScan System
  • Benefits: Easy to use touch screen display, complete page is captured in less than 2.5 seconds, can now scan large documents and bound material up to A3 size, better image quality and faster than previous method.
  • Plustek Partner: A & E Office Machines, Morgan City, LA

Becky Haydel has been a successful Deputy Clerk of Court in Franklin, Louisiana for many years. Becky’s responsibilities include scanning and archiving all of the original documents filed with the City for land preservation purposes. The job role requires her to ensure that all public documents and records are available to the general public for review and copying in an ongoing and timely manner. Her scanning duties become even more sensitive (and time intensive) when it comes to scanning aged (and often bound) documents that are susceptible to damage when scanning in the traditional fashion.

“I use the Plustek A300 GreenScan System several times throughout the day to produce copies of the original documents that have been bound into book volumes,” explained Becky. “This Plustek GreenScan System saves me time because it allows me to scan my next document page while the first page is printing.”

“The Plustek GreenScan System is very useful in producing excellent scanned copies from our older bound records,” said Becky. “Producing quality images and saving me time makes my job easier.”

“Saving time on scanning documents has allowed me to give assistance to those who need it, when they need it.”

Read more from PDF

Legal - Government

The Plustek EZ BookScan Center copies, scans and prints ledger size -- making legal and archiving work effortless

Becky Haydel has been a successful Deputy Clerk of Court in Franklin, Louisiana for many years. Becky’s responsibilities include scanning and archiving all of the original documents filed with the City for land pre servation purposes. The job role requires her to ensure that all public documents and records are available to the general public for review and copying in an ongoing and timely manner. Her scanning duties become even more sensitive (and time intensive) when it comes to scanning aged (and often bound) documents that are susceptible to damage when scanning in the traditional fashion.

“I use the Plustek EZ BookScan Center several times throughout the day to produce copies of the original documents that have been bound into book volumes,” explained Becky. “This Plustek GreenScan System saves me time because it allows me to scan my next document page while the first page is printing.”

Although the courthouse had an old book copier that was modified by Binder Minder and still worked, it would not allow them to copy up to the book’s binding. Adam Crappel, of A & E Office Machines, Inc., spoke to Becky about a different option. He introduced the idea of using the Plustek EZ BookScan Center which consists of a Plustek OpticBook A300 scanner, kiosk-like software, and a touch-screen computer, and printer that would operate similarly to their original copier, but would provide more features. This solution proved more efficient with better copy quality and ease, using touch screen display allowing her to see the scanned document before it printed.

Becky finds relief in a dedicated document and book scanning solution that is convenient, efficient and produces quality images. The Plustek EZ BookScan Center scans an A3-size page in just 2.4 seconds, creating a crisp, sharp image, which can then be turned into different formats. The solution includes highly effective image processing, fast and secure PDF conversion and highly accurate optical character recognition (OCR) software. The scanned output can be saved to a flash drive or shared network folder, sent to an email address, printer or FTP site, Becky found these features in the Plustek EZ BookScan Center more advantageous than the features in their previous photocopier/software hybrid.

“The Plustek GreenScan System is very useful in producing excellent scanned copies from our older bound records,” said Becky. “Producing quality images and saving me time makes my job easier.”

One of Becky’s main responsibilities is assisting anyone doing research with the court’s records. “Saving time on scanning documents has allowed me to give assistance to those who need it, when they need it.”

The Plustek EZ BookScan Center is an ideal solution for libraries, schools, graphic designers, publishing companies, hospitals, law firms, court houses and financial institutions. The Plustek EZ BookScan Center scans thick books without unbinding or dismantling them, making it a perfect solution for digitizing and preserving precious and valuable books. Particularly useful with bound materials, the Plustek EZ BookScan Center also includes a patented design that eliminates the book spine shadow and text distortion of traditional book copying and scanning. Plustek’s patent-pending SEE? Technology (Shadow Elimination Element) combines a patented lamp light with a special edge design that allows the scanning module to scan right up to where the book spine is placed. This clever design avoids the need for a large, expensive overhead scanner or complicated image-editing software. With Plustek’s SEE? Technology and the Plustek GreenScan System’s clearly-scanned pages, Becky is able to produce perfect scan results, even near the binding. 

This latest edition to the Plustek product line is available from A & E Office Machines, Inc and select Value Added Resellers nationwide. For more information, call 714-670-7713 or email   infousa@plustek.com


Mobile Scanning - Veterinary

Low Cost Vet Mobile Provides High-Volume Curbside Veterinary Services in NYC using Plustek’s MobileOffice S420

Founded in 2009, Low Cost Vet Mobile is a mobile veterinary hospital that provides low-cost, high-volume services to the New York City area, including the five boroughs. Low Cost Vet Mobile employs a total of eight veterinarians. The mobile MASH hospital operates with a four or five person crew which includes at least one veterinarian and one veterinary technician. Each unit services about 40 appointments per day.

Before using a mobile scanner, Low Cost Vet Mobile kept full medical charts in the van for every appointment they made throughout the day and the van was quickly running out of room. Another problematic situation involved the long process of paperwork that needed to be sent to veterinary laboratories and hospitals for blood tests, medical records, and to schedule surgeries. Papers were not sent until the end of the day when the team arrived back to the main office to scan and email them, thus lengthening the process and time to when surgeries were scheduled.

Two years ago, Low Cost Vet Mobile decided to solve these problems by buying a Plustek MobileOffice S420 mobile scanner to go paperless. By using the MobileOffice S420 scanner, the Low Cost Vet Mobile team is able to provide its services more efficiently and effectively. They are able to scan their paperwork at 12 pages per minute using Plustek’s MobileOffice S420. Scanned paperwork can be now be emailed immediately from the van; eliminating their older problem when paperwork was not sent until the day’s end.

The Plustek MobileOffice S420 is a small, lightweight scanner that takes up very little room in the van. Eliminating the need for piles and piles of files creates more usable room in the van as well.

Vibration from a moving van is a huge factor for a business that operates on the road. Plustek’s mobile scanners have proven effective despite the vibration issues. The Low Cost Mobile Vet team not only scans documents, but they are able to use as the MobileOffice S420 as a copy machine and attach the documents to emails from the road.

Designed with the reliability demanded by business users, and a price point attractive to home users, the second generation mobile scanners are powered by the USB and do not require external power. With the touch of a button, users can scan information directly to a laptop. It also features advanced image processing that allows the user to scan mixed sized documents with no adjustments. Images are automatically straightened, rotated and adjusted for exposure with no manual intervention. The result is more accurate Optical Character Recognition (OCR) and fewer pages that need to be rescanned. The included software productivity suite allows the user to easily create and manage searchable PDF’s. Industry standard TWAIN drivers combined with TIF, JPG, PDF and Microsoft Office file formats ensure compatibility with thousands of scanning and imaging programs. The MobileOffice S420 features a faster 12ppm scan speed, embossed card scanning, an office docking station, may be shared between two PCs, and is Energy Star compliant.

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