Administrator View
Operator View
Overview
What is SharePoint?
Microsoft SharePoint is a popular enterprise business collaboration platform.
Usually, it is the individual platform that integrates, search and collaborate all data information. SharePoint provides all the tool that can manage the organisation, including who can read it and update it.
Also, they sort the document in order to make search and check more convenience.
For more SharePoint information, please visit http://sharepoint.microsoft.com
What is SharePoint Network Document Scanner?
SharePoint Network Document Scanner is a standalone scanner, scan and uploads directly to cloud Office 365, SharePoint 2013/2016 server or Network drive.
The SharePoint Network Scanner accesses Office 365, using the Office 365 Sign-In credentials to connect scanner with the Office 365. There is no need to install any driver or software to your PC, provide the easiest one-touch scan and send directly to your destination.
ONE TOUCH:
Scan documents directly into Sharepoint Library
Scan documents directly into OneDrive
Scan documents directly into OneNote
Scan documents directly into a new email message Outlook
Scan documents directly into Network drive via SMB
SharePoint Document Network Scanner provide administrator to control the function below:
- Account management- Manage the user account
- Job management- Manage the upload destination and scan mode of job buttons
- User protection (created by administrator)
Account password protection
Scan job password protection
Main Screen
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❶ Configuration
The Configurations can enter to create Account/Job and System settings.
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❷ Job Button
User can scan with the job buttons by one-touch. If you are new to use, you need to Create a New Job.
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❸ Groups
Tap to choose the group owner's job buttons.
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❹ Ethernet and Wifi
When the Ethernet icon reveals highlight, it means you've connected to the Ethernet.
When the Wifi icon reveals highlight, it means you've connected to the Wifi.
For your transfer stability and speed, we suggest you use the Ethernet.
>If the icon reveals greyed out, you don't have connection. please go to Ethernet and Wifi.
Create a new job
Create new account⇨Select Account⇨Add Job
❶ Press Configuration ❷ Choose an account type and ❸ Create a new account
❹ It will appear when you select Microsoft Account, login your Microsoft Account.
Note: Microsoft Sign in will detect your account is Office 365 account or free personal account automatically,
If the account is Office 365, you will have SharePoint, OneNote, OneDrive and Outlook,
If the account is personal account, you will only have OneDrive and Outlook.
❹ It will appear when you select SharePoint Account, login your SharePoint Account.
Host
Enter your host IP address or domain name
For example: 59.59.59.159 or example.domain.com
If the host is a site collection, you need to enter the entire path
For example: 59.124.104.159/sites/site_collection_name/
Security type
Select the security type: None or SSL.
Port
Enter your Sharepoint Port, for exmaple: 80 or 443.
Username
Enter your Username
Password
Enter your Password.
Add job
❺ Tap the⊕ button to add a new job. ❻ Enter the Job Name, Group (or Owner), Protection Password and Confirm Password, and then ❼ tap on Next button.
Job
You can create up to 12 job buttons for each group.
Group(or owner)
Group your job by Department or Names in order to do quick selection, we suggest you create no more than 10 groups.
Password
You will need to type password when you use the job buttons if you setup the password protection.
❽ Configure the necessary settings, and tap on scan settings to setup and ❾ select the desired destination.
Administrator management
In order to enter adminstrator management, please follow the steps below.
❶ Configuration → ❷ System Settings→ ❸ Adminstratorm Management
❹ Configure the Password Protection settings if necessary. The Configurations is the highest level of management, you may setup password protection to protect your configurations being misadjusted by others.
| Password protected | Adminstrator | User operator | |
|---|---|---|---|
| Configurations | Enable | Disable | The users will not be able to access the system settings and add account, only the administrator. They only can scan with existing job button. |
| System Settings |  |
Enable/ Disable | The users can't access to modify the internet, language…etc. |
| Add Account | |
Enable/ Disable | The users need administrator's permission to add account. |
Saving destination
Choose and setup a saving destination for your scanned documents. E.g. Save to Sharepoint for Office 365, Save to SMB.
Notes:
1. The saving destination may differ from your provider which based on your requirement,
maybe you will not have the same destination as below, for example, no USB function and Email function for hospital and police station.
2. You may have your custom destination from your provider, that is not in the list below.
Save to USB
Before you configure the saving destination, please turn on the button. Then press configure button to setup.
❶ Choose save to USB, ❷ tap to open the folder list,❸ select the folder you want to upload and press OK.
Save to Share Folder(SMB/CIFS)
❶ Choose save to Share Folder(SMB/CIFS), ❷ Setup the client address, username and password.
Client Address
Enter a computer name or IP address, or you can select the public folder from the list.
Example: 10.1.0.38 or mycomputer
Username
Enter your computer's username.
Password
Enter the password of your computer
Domain
Optional (MIS will specify)
Save to
You can choose the folder or manually type your path.
*If your folder sets as a hide folder, you need to manually type your path.
Import Profile (Azure SMB File Share)
*You need to have a Microsoft Azure account.
See the link.
http://plustek.com/us/products/network-scanners/smbazure.html
Save to Sharepoint 2013/2016
❶ Choose save to SharePoint, ❷ Setup the site, library type and folder.
Host
Enter your host IP address or domain name
For example: 59.59.59.159 or example.domain.com
If the host is a site collection, you need to enter the entire path
For example: 59.124.104.159/sites/site_collection_name/
Security type
Select the security type: None or SSL.
Port
Enter your Sharepoint Port, for exmaple: 80 or 443.
Username
Enter your Username
Password
Enter your Password.
Site➜Library Type➜Save to
Selct your site, library type and save folder
Create Folder
If needed, you can create a new folder.
Document Check In
If selected, you can add matadata after uploading.
Save to Sharepoint for Office 365
You won't see this option if you are not a Office 365 account.
❶ Choose save to SharePoint for Office 365, ❷ Setup the site, library type and folder.
Account Name
Display your account.
Site➜Library Type➜Save to
Selct your site, library type and save folder
Create Folder
If needed, you can create a new folder.
Document Check In
If selected, you can add matadata after uploading.
Account Verification
If selected, you will need to enter account password everytime.
Save to OneDrive for Business
❶ Choose save to OneDrive for Business ❷ Select your save folder.
Account Name
Display your account
Save to
Select the folder.
Save to Outlook for Office 365
❶ Choose Outlook for Office 365 ❷ Enter your email information.
Account Name
Display your account.
To
Enter an Email address
CC
(Carbon Copy) - Put the email address(es) here if you are sending a copy for their information (and you want everyone to explicitly see this).
BCC
(Blind Carbon Copy) - Put the email address here if you are sending them a Copy and you do not want the other recipients to see that you sent it to this contact.
Subject
Enter your email subject.
Content
Enter your email content.
OneNote Online
You won't see this option if you are not a Office 365 account.
❶ Choose save to OneNote Online ❷ select the saving location.
NoteBook
Select the Notebook you want to save the scanned document.
Add Notebook
Optional, or enter new notebook name.
Section
Select the section in the notebook you want to save the scanned documents.
Add Section
Optional, or you can add new section in the notebook.
Page
Select the page of the section in your notebook you want to save the scanned document.
Add Page
Optional, or you can add new page in the section.
Save to Exchange
❶ Choose Exchange ❷ Enter the information of the Email.
Account Name
Display your account.
To
Enter an Email address
CC
(Carbon Copy) - Put the email address(es) here if you are sending a copy for their information (and you want everyone to explicitly see this).
BCC
(Blind Carbon Copy) - Put the email address here if you are sending them a Copy and you do not want the other recipients to see that you sent it to this contact.
Subject
Enter your email subject.
Content
Enter your email content.
Scan Settings
❶ Tick the checkbox in the Selectable column to make the settings adjustable in the user's interface.
❷ The editable settings in operator's interface.
*If you didn't tick any box (like the picture below), it will not show any availible adjustment when you tap the scan job, it will automatically scan.
Slide upward, it will show more settings.
System settings
System settings allow you to modify the settings and update.
Wifi and Ethernet
More Settings ❸ can adjust your wifi and ethernet...etc.
Scroll upward, there are more settings availible.
